Tool 11 — Equitable Employment Suite

Accommodation Request Builder

Requesting a workplace accommodation is your legal right. This tool helps you write a clear, professional, legally grounded request letter — without having to disclose more than you choose to.

Your situation

You control what you share. We'll write the letter to match your disclosure comfort level.

Your name

Your job title

Employer / company name

Recipient name & titleoptional

When are you requesting this?

What you need and why

Describe the barrier and what would help — in your own words. We'll translate it into professional language.

How does your condition affect your ability to do your job?

Describe the functional limitation — what the condition prevents or makes harder — not necessarily the diagnosis itself.

Type of accommodation needed

Select all that apply. Add specifics below.

Describe the specific accommodation(s) you're requesting

Be as specific as possible. Vague requests are easier to deny. If you have multiple needs, list them all.

Alternative accommodations you'd also acceptoptional

Offering alternatives shows good faith and increases the chance of approval.

Disclosure level & tone

You decide how much medical information appears in the letter. All options are legally valid.

How much do you want to disclose about your condition?

Minimal — Functional only The letter mentions only what the condition prevents you from doing — no diagnosis, no medical details. Legally sufficient and protects your privacy.

Moderate — Category only Mentions the general category of condition (e.g. chronic pain condition, mental health condition, neurological condition) without naming it specifically.

Full — Named condition Names the specific diagnosis. Some employers respond better to specific medical language — choose this if you're comfortable and believe it will help.

Letter tone

Have you already tried to request this informally?optional

If you've been ignored or denied informally, we'll reflect that history appropriately in the letter.

Drafting your request…

Request letter ready

Accommodation Request Letter

Plain Text — Ready to Paste or Email

Your RightsLaws That Protect You

ProcessWhat Happens Next

If DeniedWhat to Do If They Say No

ChecklistDocumentation to Gather

EmailSuggested Email Subject Line